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ECISD Pre Open Enrollment

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ECISD Pre Open Enrollment.

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good afternoon Edinburg CISD my name is Gina on me I'm your technology integration specialist for the district today we are here with dr. Reynaldo Cavazos we right here to talk to you about the pre open enrollment that deals with health dental and FSA benefit I just need to take care of a little bit of housekeeping rules before we get started this is a listen-only mode presentation although if you do have any questions you're more than welcome to use the question feature and I and my ad myself and dr. Cavazos will go ahead and make some time at the end to answer some questions all other questions of course you can can be directed to him and his staff which we will go ahead and give you their information their contact information I do want to let you know also that in the handout section of this webinar there aren't it it there's the presentation both in English and Spanish. So you can go ahead and take a look at that I'm if you are not able to hear the presentation I'm going to go ahead and type in the chat area that the easiest thing to do would be to log out and log back in so without further Ado would like to go ahead and introduce to prevention for today dr. Ron Cavazos take it away sir thank you thank appreciate it a good afternoon everyone it's a actually a pleasure to be here with everybody today I want to thank all of you for participating we do have quite a few of you listening in on the session of this is actually session number we started yesterday morning and this is actually the second time today we had a session this morning we had one in Spanish for those who were interested in listening to the presentation in Spanish what do Spanish again tomorrow afternoon at 3:30 on a Friday will be doing it again and in Spanish on at 9 in the morning. The rest of the sessions tomorrow tomorrow both morning and afternoon I park in the morning and 3:30 in the afternoon and I will be in English and so for those of you that are interested or they have other friends that are employees that would like to listen in we still have a few more sessions available I wanted to clarify to first of all that this series of webinars is not is not designed to start the whole process of open enrollment this is just an introduction and as we go through the slides it'll be clear that what we're trying to do is try to help our employees learn where to go when it's time to enroll what website to go to and then how you going to enroll in the website so that you can access your benefits and make changes that's the purpose of these sessions I've had a few questions over the last two days from different employees saying that they were trying to get into the system to make changes already that doesn't start until Monday the benefits system that we're using is called been a bridge that benefit system or platform will open on Monday morning and it will be a it'll be available and open 24/7 all the way to November 6th so I just wanted to remind everybody that the sessions at listening to this week are just orientations trying to give staff information about where to go what website to go to we'll talk about that in a little bit and then how to enroll there is a schema that were using for employees so that on Monday when the system opens up and you're ready to start making changes to your to your plan or if you decide to make changes to your plan that you can log in and get that done second point I wanted to make was that on Monday when the open flat when the platform opens for open enrollment when when the platform is ready and the website is open employees login and you will be seeing only three different products so this this open enrollment and in October was directed by the board to address only our health or dental and are flexible spending account or FSA only three those are the only three policies are the only three plans that you're going to have access to next week all of your other products the other voluntary products that include vision disability hospitalization of critical illness accident of and then also are our life insurance policies universal life and then I return policies those plans will be able in February the Board of Trustees extended those plans for 3 months so the current your current voluntary products will stay in place all the way until the end of March so in February sometime around the middle of we will open the system again for you to make changes to those voluntary products for a start date of April one 2021 so I wanted to clarify that so that actually kind of helps this whole process on the board made a decision to extend the voluntary products it made the Open Enrollment process in October a little bit simpler for us this is the first time we've done it open enrollment process online you will be done virtually so our employees are going to log in and then we're going to try and make changes to their to their benefits I have had some employees that have said they don't want to change any anything about the benefits about medical dental or FSA which is fine but all employees will have to enroll and set the the the plan the way it's presented so if they want to keep the they want to keep their benefits the same they can do that but they they will have to log in and they'll have to approve the benefits so that's going to be required for all staffs I wanted to clarify that as well that being said I want to go back just a little bit and ask everybody if you don't if you have a chance try to find something to write with I'm going to ask you two to get a pen and paper end up and write down some of the information that we're going to cover in just a couple of minutes of we're going to discuss what your login is going to be and where you're going to be going what website you're going to be going to to make your changes starting on Monday so that being said the next up the first are the first light that I wanted to talk about was your your benefits right now for this year for the 20 the 20 21 plan hear the here are the employer contributions that we made for all employees of had I have had questions from employees asking about the increase in cost there was an increase in our plan cost of $40 per month but that cost was picked up by the employer employees into their health benefit they put in $90 a month that did not increase the $90 stayed the same so the additional $40 that we put in per month for employee was was picked up by the school district just so you know the employee did not have to pay any additional money for their coverage of the other plans are basic dental plan the employee the employer covers $11 a month that's the basic dental plan and then for your basic why did the district provides a term life policy of $15,000 and we pay for that for each employee that's a dollar 14th so you can see that the monthly employer contribution is $516.14 so that that is what the the current plan is costing the district next next slide here is what we call a matrix this is our health insurance benefit rates these are the rates for our arm Copan wanted to just draw attention to to the fact that there are four different tiers on our district you can see those to the right tear one is employee only your two is employee and spouse tr3 is employee in children it's your floor is the entire family so you'll notice what the fees are the amount that the District covers which is the $504 we pay that per month for employee that's the same for each tear the the rates on the right or employees that's the monthly contribution or monthly premium that the employer pays for each of those tears so employee only is $90 employee spouse is $468 the employee children $352 and then the family is $104 now I will mention that where it will and I'll use example of the example of tier 2 employee and spouse it says it's $468 just keep in mind that the other for 68 includes the $90 for the employee so the addition of the spouse in this particular case is $378 just just as an FYI in case you had any questions on this particular worksheet you'll notice there two words left there's a couple of columns it's a in network benefits and out-of-network benefits it is important for all employees to understand that when you go see a provider any healthcare provider of any type that it's important to ask whether that provider is in that out-of-network and so we're showing the benefits for both for both plans so if you go to an in there and network provider these are these are your costs and this these are the averages for in-network benefit for the Network benefit and then the out-of-network benefit is there next to that on the right hand side so this shows what the employee can expect in terms of cost should should you have to go see a doctor go see a healthcare provider before I move on very quickly on this Matrix I have had some employees ask questions about where this information can be found if you go to art or benefits web page on our district website go to benefits and you look on our website there or webpage you'll notice on the right hand side there's a link to our employee benefits handbook all of this information is in that handbook that handbook will change very soon and will reflect all the the policies that we have starting on January 1st that will be posted on our website shortly hopefully within the next week or so the next website or next couple of pages excuse me the next couple of pages are are going into the the enrollment process inventor Bridge so for an employee that wants to enroll starting next week on Monday when you login this is essentially what you're going to be seeing you're going to see something similar to this when you go to bed a Bridge. Cam you type in that URL when you go to the website you're going to have a little green box and you're going to put in your login and then your password and so they're the I'm in red on my on my on my hand out you'll notice it it says that the the scheme of that were using for your username is the first letter of your first name followed immediately by the first three letters of your last name followed by the last four digits of your Social Security number so you can see for example mine it's arcobasso's 9366 s o r r c a v 9366 South would be my login and then I would use my password and the password when you login is your full Social Security number so when you type in your social security number as a password you will enter the system and it will take you to a page that looks like this this is what the website will look like and you'll notice that on the left hand side on the column to the left there is a a button or an area there that says self and roll that's where you're going to click when you up when you enter the website when you get to this point you'll click on self enroll and that will take you to the the the enrollment system inventor bridge for you're going to go through and start the process of making changes or accepting your your benefit your benefits the way they're presented so when you click on their they will take you to the next page this is what the page will look like and this is also very important you'll notice that this page it talks about entering a pin you're going to have to develop where you have to come up with a pin in this case I'm using as an example the last four letter or last four numbers of your Social Security number if you would like to use that that's fine it's up you but I will I will emphasize the importance of remembering that pin you'll have to enter the pin twice and then you're going to click on the button that says save once you do that if you'll go into the next page which looks like this this is the this is your personal information page your demographic page and this page is also very important I'd like all of you that are listening today I'd like for you to pay particular attention to this because on this page it explains you know your name and we'll give you a little  for reals is identify your name it'll give you your social security number your address it gives you your email address your date of birth for your gender and your marital and this demographic information is very important and so I'd like to emphasize that when you go into the system that you pay very close attention to the information to make sure that it's correct if there are you know if there are any changes that need to be made this is where you will have an opportunity to make that change you'll notice that it'll it'll ask you whether or not you want to update your information if you need to you can click on that button there and it will allow you to make changes to that information it'll take you to the demo rapid page where you can make the corrections once you save that information then it's it's it'll be saved in the system and then you can move on to the next to the next tab which says dependents if you have dependents on your plan if you want to or if you want to add dependents or whether you want to drop dependents depending on what your situation is this would be the page that you would go to that would be the tab the dependents when you go to the dependence page it's basic the same thing as your demographic page it's going to give you a series of a boxes and it's going to ask you to enter that information or to check and verify that the information is correct so if you have dependents already in your on your plan you just you just eat make sure that their names are spelled correctly and that their social security information is correct and then you can say that and then it'll take you on to the to the next to the next step once you're done and you save your changes the system again will have a the button at the bottom that will give you an opportunity to save all the changes that you made and I'll take you to step to step two is where your is your notice here it's not very bright as not very big but Step2 here is going to be the area where you're going to your current benefits again just to let everybody is clear the only the only benefits that you will have a chance to see and to change our your medical your health plan your dental on your flexible spending account those are the only three areas that you're going to be able to see in October like I said earlier in February when it's time to make changes to your voluntary products will go to the same product through the same process excuse me will go through the same process you'll see all the products listed on the left hand side but that again what happened in February the next page after you've gone through all those steps you will be asked at the end again to save your changes and you'll be you'll be able to submit all the changes into the system and you'll be done that would be the last step once you're once you reviewed all your changes and make sure everything is correct It'll ask you to save and once you save then you're finished with the process that this the system is relatively simple it's not that complicated is pretty straightforward I will I will at this point tell everybody that on the memo that went out to all Staff last week I think I remember went out either on Thursday on forearm I think it was on that memo that page it went out to all employees there is a phone number to some contact information on the last page and if you have any questions or if you need any help we do have a in a Roman set was Higginbotham our Consultants Higginbotham has an enrollment center and several staff members that will be available all day on weekdays from 8 to 5 to answer your questions we here in the insurance department will be bailable as well as is often as we can be we are going to be making campus visits to visit with support staff so some of us may may or may not be here but either way you can contact our office or you can contact Higginbotham on page where you can you can actually give them a call if you need assistance that information will also be going out later this week will send that out as a reminder to everybody so that you have that phone number and the website where you can go if you have Justin's are you need help somebody to help you help you with your with your changes on your plan the next couple of slides what I wanted to do is talk about our health or health plan and some of the highlights on her health plan of course a diagnostic testing or your at work. Just wanted to remind everybody that DHR does your lab work for free there is no co-pay and no out-of-pocket expense for blood work if you want to do that through DHR you are free to use any other provider you like butt. HR is providing that service for free I will also wanted to mention the fact that your deductible if you meet your deductible during the last quarter during the months of October November and December of this year if you meet that doctible then that will carry over to the beginning of your new plan year so you will not have to pay the deductible again in January when the new plan your starts so it's important to remember that that's that's one of the benefits we have our health plan a couple of other items under a pharmacy or Pharmacy plan of generic drugs there is a difference between a generic generic drugs or brand-name drugs and our non-preferred brand name drugs if you buy a generic drug there is a $0 deductible however if you do decide to go with the brand name or non-preferred brand name drug there is a $50 deductible for those drugs the D the other, no question that I get on a case is I've had this come up several times this pre-authorization or prior authorization so this if you have any special medication just as a reminder you are required to get the the authorization of your and had that renewed for the plan for the new plan year just just I know that that has come up I've had several individuals call and ask about that sometimes if you have specific pick up medications that require authorization if the doctor hasn't submitted that or if you haven't asked the doctor to submit that to the pharmacy then then it didn't it may not get through it may not be filled out so you're going to probably run into some issues with that so I'm sure those of you that have special special drugs that are taking special drugs you know you may have run into that issue as well so I wanted to mention that in some cases prior authorization for your medication is required the the next flight is are flexible spending account when I talk about her if it's a year in Edinburgh we do provide an FSA for employees for those who choose to to to use that it is a pre-tax benefit there is a maximum of $2,750 per year that an employee can put into a flexible spending account it is pre-tax so that you do have the benefit of using those funds to pay for expendable expenses before taxes so that does save employees a significant amount if they choose to do that I will also add though that you do not have to put all $2,750 into your plan or into your Flex card you can choose a lesser amount if you only need $300 a year and then you can you can set aside 300 there aren't any 500 or 700 $800 whatever the amount is that's up to you the maximum however is 2750 per year your expenses are your your flexible spending account she's me can be used to pay for expenses related to medical dental and vision care that those items that are not covered by a health insurance plan no may be available for processing through your flexible spending account so you can use it for if you if you do have a FSA just it's just so that you know your your funds are withdrawn automatically from your paycheck and deposited into your account before taxes are deducted like I said there is a there is a Financial benefit for using a flexible spending account if you have regular medical expenses that but you know you're going to have during the year and then the benefit is renewed annually in this is very important one of the reasons that we do to emphasize that employees have to going to the system to approve their plan is that for FSA you required to do that every year it's it's not a simple matter of just saying that you want to just keep the benefit you actually have to sign off on that through do the enrollment process so again that's part of the FSA the the next flight talks about some of the drugs eyeglasses for contact lenses those type of items are covered of the right there is also a complete list of expenses that are covered by your FSA on healthcare.gov there's also another website that we do recommend is called FSA Store. Com if you like to find out what kind of items are available you can go to those websites to get that information as well next page is what it what it What expenses are not covered by your FSA those type of procedures or surgery that involves no cosmetic cosmetic appearance if you're doing surgeries for cosmetic reasons that would not be covered then things like dental whitening or not covered any type of services that are rendered outside of the coverage. the plan year would not be covered expenses that are reimbursed by the insurance provider so that if you file a claim with your insurance provider than that expense would not be able to be covered with your FSA family or marriage counselor vitamins herbs supplements those type of over-the-counter items those are not those are also not covered by your FSA and then your insurance premiums as well those are not covered nor are your personal items such as toothpaste shaving cream cosmetics I did provide a few spots here and again I wanted to tell everybody again if you have questions or if you want to go back and review some of the questions that we have you can go to our website the benefits my page this PowerPoint is on at the top of our our web page there is a link that takes you to open enrollment if you click on that link it'll take it to the open enrollment page and this PowerPoint can be founder I also have the memo that was sent out last week it is on that page as well so if you have questions about the process of enrolling in been a bridge if you have any other questions that that memo that information is there on our webpage as well so that that's something that you can you can look at if you need to so there's several questions that I've I've listed here that are that are questions to come come up quite often and then finally I'm going to kind of wrap things up in our presentation today my talking about her support our support staff our staff here and the insurance department of course I'm the director of the insurance department but we have a couple of other individuals that are going to be helping us through the enrollment process so I'd like to recognize them and again if you have any questions regarding Insurance they'll feel free to contact any one of us at any time during the day you can reach Stephanie Ortiz she's one of our insurance specialist Stephanie also takes care of our disability claims so for him boys that want to file disability claims they would more than likely be better off talking to Stephanie she's the one that handles that the next person is Olga signs Olga has been with the district for quite a while she's very experienced in the area of insurance she's the pain specialist here in our department that can help you answer any questions related to any of your voluntary products any kind of products that you might have questions about you can talk to her as well and then the next person they're listed is beyond a guy owe me Rhonda actually a workers compensation specialist but she's been a very good at working with us with insurance you has a lot of experience and insurance as well she's actually helping us with the presentations in Spanish this week she's doing that for her staff and she's up in work very closely with us during this open enrollment process to make sure that this gets pulled out easily hopefully that it will go well so she's been working with us on and it with regards to that the next individual Cynthia Cynthia Cynthia siruvar FMLA or family medical leave if you have any questions about FMLA Cindy Vela would be the right person to contact there is a extension is listed there on that page as well and in the last few individuals that are work with his very close crr leave an option Specialists Linda Benavides who takes care of all our elementary schools and support staff at those campuses and then Leticia Marine that takes care of all the secondary schools and all of our other departments such as maintenance transportation Child Nutrition she works with all Staffing at that level she works at all staff regarding their needs and absences so employees that have any questions about leave a questions about their absences those are the two divisions that help us with that so that being said that's the end of my presentation of again I want to thank all of you for joining us this afternoon I wanted to thank the technology department for supporting our our program Jena La me has been very helpful in trying to help us set up all of these webinars she started out the last week trying to set these up for us and she's been guiding us through this process so I want to thank her for all of her supporting her work and again if you have question feel free to email me and let me know let me know you can call me you can call me here at extension 2180 so you can call me at 2180 or you can email me directly at our. Cavazos ECISD. Us so that being said I want to thank everybody for joining us this afternoon look forward to visiting with you hopefully very soon and I want to thank all of you for joining us today thank you thank you dr. Cavazos and thank you every I'm just a couple of tips before we go ahead and end the session please be advised that they the references that dr. Cavazos I had mentioned about the link to the enrollment page I have placed there in the chat for your convenience also the power points in both English and Spanish can be found there and also on that page I just to go ahead and let you all know just to reiterate cuz I did see that some questions came out in the chat this. not begin until Monday as dr. Cavazos said this is just a pre-enrollment kind of introduction just to get you ready for Monday so thank you very much this recording will be made available as a doctor Cavazos mention this is recorded and it will be made available and placed on the insurance page so we want to thank you on behalf of Edinburg CISD thank you for the all that you do and again stay tuned for Wednesday Thursday and Friday for we are having to two sessions tomorrow one at 9 and the other one at 3:30 same for Thursday and and we will be ending the week with one scheduled for 9 a.m. so thank you everybody thank you Doctor Cavazos

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ECISD Pre Open Enrollment

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