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Skyward Information

Skyward User Access and Management Information 

This website contains processes and procedures for Skyward user access and management.  Contact your Campus Administration, District Department Head, or the ECISD Data Programming Department for information and assistance. The following policies are used as a reference in the Edinburg CISD data procedures, management, and access standards.  Contact the Edinburg CISD Data Programming Department x2325 or PEIMS Department x2300 for clarification as needed. 

Edinburg CISD Board Policy
Edinburg CISD Employee Handbook
Edinburg CISD Technology Acceptable Use Policy
Edinburg CISD Elementary and Secondary  Student Parent Handbook
Texas Education Agency Texas Records Exchange - TREx
Texas Education Agency PEIMS Data Standards

Skyward User Access:
The security of Edinburg CISD data is important.  Contact the Coordinator for Data Management and Programming for information.  Approval from the Campus Administration and/or District Department will be required.  The following staff profile information will be required when requesting access:
Staff Name
Employee Identification Number
ECISD Email Account
Campus or Department Code
Positon
Skyward Access Request Form 

Skyward Security Access Levels:
The District utilizes 2 levels of user access for the Skyward Student Data Management System.  Read Only Access provides users with the capability to view data, but NOT add, edit, or make changes to data.  Write Access provides users with the capability to add, edit, and change data.  Be aware of the type of access required to complete duties and activities associated with your district or campus position/role in the Skyward Data Management System.  

Skyward Security Groups:
Read or Write Access to information in Skyward is organized by Skyward Security Groups.  Skyward Security Groups provide access to users based on Position/Role type. Indicate your position and role(s) on the Skyward Security Access Request - SSAR Form to identify the correct Skyward Security Group.

Skyward Sponsor Activity Access Request:
Activity Access Form 

In District Transfer Revocation:
In District Transfer Revocation Form


Skyward Teacher Gradebook Management and Procedures
 
A. Skyward Teacher Gradebook Guide:
The Skyward Teacher Gradebook Guide provides step by step instructions on the management of Skyward Gradebook for teachers. Contact your campus Secondary School Registrar, Elementary School PEIMS Clerk, or the ECISD Data Programming Department x2325 for clarification on any procedures.
 
B. Grade Change Request Procedures:
The Grade Change Request Form will be used by teachers when a grade change is required for a closed grading period. Select and download the Steps to Complete the Online Grade Change Request Process. The Grade Change Request Form will require the signature and approval from the Campus Principal. Submit the signed Grade Change Request Form to the Secondary School Registrar or Elementary PEIMS Clerk.
Below are the steps required:
Step 1: Download the Grade Change Request Form or pick up a paper copy of the form from the Secondary Registrar or Elementary PEIMS Clerk.p
Step 2: Fill out the Grade Change Request Form
Step 3: Log in to the Skyward Teacher Gradebook and follow the Steps to Complete the Online Grade Change Request Process.
Step 4: Submit the paper copy of the Grade Change Request Form signed by the campus principal to the Secondary Registrar or Elementary PEIMS Clerk.
Step 5: Secondary Registrar or Elementary PEIMS Clerk will log in to Skyward and confirm the grade change request from the teacher. The grade change will be completed once the Registrar or PEIMS Clerk completes this process in Skyward.
 
NOTE: Grade Change Requests will only be accepted for Six Weeks Grading Periods. Online Grade Change Requests are not required for Progress Reporting Periods.
 
C. Entering Comment Codes for Progress and Report Cards:
The Entering Comment codes for Progress Reports and Report Cards guide provides step by step instructions on entering comment codes at the end of each grading period. The comment code legend is available in Skyward as a reference when entering comment codes. See the instructions and the location on the commend code legends in this PDF link.
 
D. Entering Semester Exam Grades:
Secondary teachers are required to administer a semester exam or exempt students from the semester exam. The Semester Exam Quick Guide provides step by step instructions for teachers to enter semester exam grades or indicate that a student is exempt from a semester exam grade in the Skyward Gradebook. Teachers will confirm semester exemptions policy with the campus administration prior to exempting students from the semester exam.
 
E. How to Read the Grade Proof Sheet Reports:
Secondary School Registrars and Elementary PEIMS Clerks will provide teachers with a Grade Proof Sheet Report periodically for review. Use the How to Read the Grade Proof Sheet Report from the Registrar guide as a reference when reviewing the document from the Registrar.
 
F. How to Read the Grade Difference Reports:
Secondary School Registrars and Elementary School PEIMS Clerks will provide teachers with a Grade Difference Report indicating a difference between the Skyward Teacher Gradebook and the Skyward Registrar Grade screen. A grade difference may occur when grades provided by the registrar or PEIMS Clerks for New Students have not been entered and accepted by the teacher. Use the How to Read the Grade Difference Report from the Registrar guide as a reference when reviewing this report from the Registrar or PEIMS Clerk. How to Address Grade Differences Changing Skyward Gradebook Six Weeks Display Options
 
G. Hot to Run the Teacher Grade Sheet Report:
New Button Process
 
 
Skyward Teacher Gradebook Tutorial Videos
 
Video 1: First Day Attendance
Video 2: Daily Attendance
Video 3: Display Options
Video 4: Category Setup
Video 5: Assignments
Video 6: Reports
Video 7: My Students
 
Attendance Accountability Procedures for Attendance Clerks

A. Edinburg CISD Attendance Accountability Handbook:
Attendance accountability is important for all campus staff as it impacts funding and accountability for the District.  Secondary School Attendance Clerks, Elementary School Secretaries, and Campus Administration  may contact the PEIMS/Attendance Department x2300 or Data Management and Programming Department x2325 for clarification on any attendance reporting procedure.  

Skyward Attendance Day 1 Procedures:
The Skyward Attendance Reporting System will be configured with the 'No Show' button option for attendance reporting on School Day 1 so that teachers may take attendance throughout the school day and indicate which students are in attendance on School Day 1.  Attendance Clerks will run School Day 1 Summary Attendance Reports and 'No Show' students who are not in attendance on School Day 1.  See instructions below on Number 2.  The 'No Show' attendance reporting button will be removed from teachers view at the end of School Day 1.  Regular attendance reporting (absent, tardy, etc.) will begin on School Day 2.  

B. Week 1 School Day 1 Procedures for 'No Show' Attendance Reporting:
All Secondary School Attendance Clerks and Elementary School Secretaries will complete the Skyward Attendance 'No Show' Reporting  - First Day of School Attendance Procedures - 5 Steps process required to 'Inactivate' those students not in attendance on the first day of school.  
Note:  All students 'Rolled Over' from the previous school year will be coded as 'Active' in the Skyward Student Data Management System.  The first day of school procedures will 'Inactivate' those students not in attendance on School Day 1.  

C. Week 1 - School Day 4 Attendance Verification Process:
Campus Attendance Staff will run the 2nd Period Attendance Verification Report WS/SR/TX/RE/AT/AV and provide each teacher with a hard copy of the 2nd period attendance roster for review and verification.  Teachers will be instructed to add the names of any students physically in attendance to the 2nd Period Attendance Verification Roster. These rosters will be collected by the Campus Attendance Staff and used to verify and reconcile enrollment.   This process will be completed each Thursday for the first 3 weeks of school.  
Week 1 - School Day 4 Skyward Attendance Verification Reporting Instructions for Campus Administration and Attendance Staff
Week 1 - School Day 4 Skyward Attendance Verification Reporting Instructions for Teachers

D. Week 1 Campus Attendance Audit Report Submission:
A copy of the First Day of School Summary Report with staff notes utilized to 'No Show' students AND the 4th Day 2nd Period Attendance Verification Reports for all teachers will be maintained by the Campus Attendance Office and submitted to the ECISD Pupil Accounting Office for review and verification by the following Monday. 

5. Week 2 - School Day 9 Attendance Verification Process:
Campus Attendance Staff will run the 2nd Period Attendance Verification Report WS/SR/TX/RE/AT/AV and provide each teacher with a hard copy of the 2nd period attendance roster for review and verification.  Teachers will be instructed to add the names of any students physically in class, but not on the 2nd Period Attendance Verification Roster. The 2nd Period Attendance Verification rosters will be collected by the Campus Attendance Staff and used to verify and reconcile enrollment.   This process will be completed each Thursday for the first 3 weeks of school. 
Week 2 - Day 9 Skyward Attendance Verification Reporting Instructions for Campus Administration and Attendance Staff
Week 2 - Day 9 Skyward Attendance Verification Reporting Instructions for Teachers

E. Week 2 Campus Attendance Audit Report Submission:
A copy of the Week 2 School Day 9 - 2nd Period Attendance Verification Reports for all teachers will be maintained by the Campus Attendance Office and submitted to the ECISD Pupil Accounting Office for review and verification by the following Monday. 

F. Week 3 - School Day 14 Attendance Verification Process:
Campus Attendance Staff will run the 2nd Period Attendance Verification Report WS/SR/TX/RE/AT/AV and provide each teacher with a hard copy of the 2nd period attendance roster for review and verification.  Teachers will be instructed to add the names of any students physically in class, but not on the 2nd Period Attendance Verification Roster. The 2nd Period Attendance Verification rosters will be collected by the Campus Attendance Staff and used to verify and reconcile enrollment.   This process will be completed each Thursday for the first 3 weeks of school. 
Week 3 - School Day 14 Skyward Attendance Verification Reporting Instructions for Campus Administration and Attendance Staff
Week 4 - School Day 14 Skyward Attendance Verification Reporting Instructions for Teachers

G. Week 3 Campus Attendance Audit Report Submission:
A copy of the Week 3 School Day 14 - 2nd Period Attendance Verification Reports for all teachers will be maintained by the Campus Attendance Office and submitted to the ECISD Pupil Accounting Office for review and verification by the following Monday. 

H. Attendance Reporting for Special Events:
Campus Attendance Staff will be required to manage attendance for special events (field trips, testing, etc.) throughout the school year. Use the  instructions to enter attendance for these types of events. Contact the PEIMS/Pupil Accounting Department for information or questions. 

Attendance - Entrance by Class or Activity not complete
Attendance - Entrance by Date
Attendance - Entry by Student

I. FAQs - Frequently Asked Questions for Attendance Clerks
Frequently Asked Questions for Attendance Clerks

Attendance - A Honor Roll
Attendance - AB Honor Roll
Attendance - B Honor Roll
Attendance - Student and Family Demographics

Discipline - Campus Administration

Discipline Action Codes
Discipline Difference Codes
Discipline Offense Codes
Discipline Police Officer Student Restraint Reporting Requirements
Discipline Special Education Student Restraint Reporting Requirements

Grade Management for Secondary Registrars and Elementary PEIMS Clerks
Gradebook Display Options
How to Run the Student Information Report

Master Scheduler
Building a Course Master

PEIMS Data Reporting for Special Programs
PEIMS Data Reporting for Special Programs Handbook
The PEIMS Data Reporting for Special Programs Handbook provides step by step instructions and reference documents utilized by designated Campus and District staff to manage the ECISD Special Program coding requirements in the Skyward Data Management System as necessary for local, state, and federal reporting.
Special Programs included in the PEIMS Data Reporting for Special Programs Handbook:
Section 1. At Risk Indicator Code
Section 2. Bilingual/ESL/LEP
Section 3. Economically Disadvantaged
Section 4. Foster Care Indicator Code
Section 5. Military Connect Student Indicator Code for PK Eligibility
Section 6. Title 1 Indicator Code

Scheduling Students
Changing Sections
Drop Student from Course
Entry by Class and Drop All by Class
Scheduling by Student
Using the Walk-in Scheduler

Student Profile
Inquire Overview
Student Profile Overview
Student Tabs Overview
Add a Student
Delete a Student
Emergency Tab
Entry Withdrawal Tab
Transfer a Student

Activities
Activities Guide
Grade Entry by Class
Grade Entry by Student

Activity Master
Activity Event
Change School Year
Student Roster
Activities Linked to Special Programs

Field Trip Master
Field Trip Guide
Field Trip Master
Adding/Deleting Students from Field Trips
Maintaining Student Field Trip Information
Field Trip Reports

Entry by Student
Add Students in Activities
Activity Entry by Student
Mass Add Students to an Activity

Support Center
Support Center

Student Management Suite
Student Database
Student TRAINING Database

ISCorp Citrix Portal
PAC Finance Login