Attendance Accountability Procedures for Attendance Clerks

A. Edinburg CISD Attendance Accountability Handbook:
Attendance accountability is important for all campus staff as it impacts funding and accountability for the District.  Secondary School Attendance Clerks, Elementary School Secretaries, and Campus Administration  may contact the PEIMS/Attendance Department x2300 or Data Management and Programming Department x2325 for clarification on any attendance reporting procedure.  

Skyward Attendance Day 1 Procedures:
The Skyward Attendance Reporting System will be configured with the 'No Show' button option for attendance reporting on School Day 1 so that teachers may take attendance throughout the school day and indicate which students are in attendance on School Day 1.  Attendance Clerks will run School Day 1 Summary Attendance Reports and 'No Show' students who are not in attendance on School Day 1.  See instructions below on Number 2.  The 'No Show' attendance reporting button will be removed from teachers view at the end of School Day 1.  Regular attendance reporting (absent, tardy, etc.) will begin on School Day 2.  

B. Week 1 School Day 1 Procedures for 'No Show' Attendance Reporting:
All Secondary School Attendance Clerks and Elementary School Secretaries will complete the Skyward Attendance 'No Show' Reporting  - First Day of School Attendance Procedures - 5 Steps process required to 'Inactivate' those students not in attendance on the first day of school.  
Note:  All students 'Rolled Over' from the previous school year will be coded as 'Active' in the Skyward Student Data Management System.  The first day of school procedures will 'Inactivate' those students not in attendance on School Day 1.  

C. Week 1 - School Day 4 Attendance Verification Process:
Campus Attendance Staff will run the 2nd Period Attendance Verification Report WS/SR/TX/RE/AT/AV and provide each teacher with a hard copy of the 2nd period attendance roster for review and verification.  Teachers will be instructed to add the names of any students physically in attendance to the 2nd Period Attendance Verification Roster. These rosters will be collected by the Campus Attendance Staff and used to verify and reconcile enrollment.   This process will be completed each Thursday for the first 3 weeks of school.  
Week 1 - School Day 4 Skyward Attendance Verification Reporting Instructions for Campus Administration and Attendance Staff
Week 1 - School Day 4 Skyward Attendance Verification Reporting Instructions for Teachers

D. Week 1 Campus Attendance Audit Report Submission:
A copy of the First Day of School Summary Report with staff notes utilized to 'No Show' students AND the 4th Day 2nd Period Attendance Verification Reports for all teachers will be maintained by the Campus Attendance Office and submitted to the ECISD Pupil Accounting Office for review and verification by the following Monday. 

5. Week 2 - School Day 9 Attendance Verification Process:
Campus Attendance Staff will run the 2nd Period Attendance Verification Report WS/SR/TX/RE/AT/AV and provide each teacher with a hard copy of the 2nd period attendance roster for review and verification.  Teachers will be instructed to add the names of any students physically in class, but not on the 2nd Period Attendance Verification Roster. The 2nd Period Attendance Verification rosters will be collected by the Campus Attendance Staff and used to verify and reconcile enrollment.   This process will be completed each Thursday for the first 3 weeks of school. 
Week 2 - Day 9 Skyward Attendance Verification Reporting Instructions for Campus Administration and Attendance Staff
Week 2 - Day 9 Skyward Attendance Verification Reporting Instructions for Teachers

E. Week 2 Campus Attendance Audit Report Submission:
A copy of the Week 2 School Day 9 - 2nd Period Attendance Verification Reports for all teachers will be maintained by the Campus Attendance Office and submitted to the ECISD Pupil Accounting Office for review and verification by the following Monday. 

F. Week 3 - School Day 14 Attendance Verification Process:
Campus Attendance Staff will run the 2nd Period Attendance Verification Report WS/SR/TX/RE/AT/AV and provide each teacher with a hard copy of the 2nd period attendance roster for review and verification.  Teachers will be instructed to add the names of any students physically in class, but not on the 2nd Period Attendance Verification Roster. The 2nd Period Attendance Verification rosters will be collected by the Campus Attendance Staff and used to verify and reconcile enrollment.   This process will be completed each Thursday for the first 3 weeks of school. 
Week 3 - School Day 14 Skyward Attendance Verification Reporting Instructions for Campus Administration and Attendance Staff
Week 4 - School Day 14 Skyward Attendance Verification Reporting Instructions for Teachers

G. Week 3 Campus Attendance Audit Report Submission:
A copy of the Week 3 School Day 14 - 2nd Period Attendance Verification Reports for all teachers will be maintained by the Campus Attendance Office and submitted to the ECISD Pupil Accounting Office for review and verification by the following Monday. 

H. Attendance Reporting for Special Events:
Campus Attendance Staff will be required to manage attendance for special events (field trips, testing, etc.) throughout the school year. Use the  instructions to enter attendance for these types of events. Contact the PEIMS/Pupil Accounting Department for information or questions. 

Attendance - Entrance by Class or Activity not complete
Attendance - Entrance by Date
Attendance - Entry by Student

I. FAQs - Frequently Asked Questions for Attendance Clerks
Frequently Asked Questions for Attendance Clerks

Attendance - A Honor Roll
Attendance - AB Honor Roll
Attendance - B Honor Roll
Attendance - Student and Family Demographics

Discipline - Campus Administration

Discipline Action Codes
Discipline Difference Codes
Discipline Offense Codes
Discipline Police Officer Student Restraint Reporting Requirements
Discipline Special Education Student Restraint Reporting Requirements

Grade Management for Secondary Registrars and Elementary PEIMS Clerks
Gradebook Display Options
How to Run the Student Information Report

Master Scheduler
Building a Course Master

PEIMS Data Reporting for Special Programs
PEIMS Data Reporting for Special Programs Handbook
The PEIMS Data Reporting for Special Programs Handbook provides step by step instructions and reference documents utilized by designated Campus and District staff to manage the ECISD Special Program coding requirements in the Skyward Data Management System as necessary for local, state, and federal reporting.
Special Programs included in the PEIMS Data Reporting for Special Programs Handbook:
Section 1. At Risk Indicator Code
Section 2. Bilingual/ESL/LEP
Section 3. Economically Disadvantaged
Section 4. Foster Care Indicator Code
Section 5. Military Connect Student Indicator Code for PK Eligibility
Section 6. Title 1 Indicator Code